CMKL University is looking for a Registrar Officer to manage student academic records, course registration, and graduation processes, and to keep academic operations aligned with institutional policy. The role works closely with academic departments, faculty, and students across the university’s academic systems.

- Bachelor’s degree

- Strong attention to detail and excellent organizational skills

- Proficiency in digital tools and academic systems

- Good communication and collaboration skills

- Experience in higher education or registrar’s office is a plus

Student Records & Documentation

- Maintain accurate, up-to-date student academic records in Airtable and other systems.

- Process student document requests and track fulfillment using Airtable.

- Archive and securely store academic records across systems such as Omega, Canvas, and A1CE.

- Ensure data privacy and compliance with institutional standards.

Course Registration & Academic Management

- Manage course offerings and registration setup in Omega to enable student enrollment.

- Oversee course-related processes such as add/drop, withdrawals, and prerequisite checks.

- Follow up with program coordinators and faculty regarding delayed grade submissions.

- Monitor student academic standing, including probation, suspension, and readmission policies.

Graduation & Degree Conferral

- Coordinate the graduation process, including forming graduation lists and selecting the valedictorian.

- Maintain and issue graduation records, diplomas, and graduation certificates.

- Track and confirm degree completion requirements.

Academic Calendar & Institutional Coordination

- Create and maintain the academic calendar in collaboration with academic departments and HR.

- Ensure updates for undergraduate and graduate programs and public holidays are reflected.

- Support alignment of academic operations with institutional policies and timelines.

Institutional Compliance & Policy

- Ensure adherence to academic policies and procedures.

- Develop and maintain a centralized manual of academic operations for CMKL University.

- Coordinate with IT to ensure student email accounts and system access are provisioned correctly.

Advising & Academic Support

- Coordinate with program coordinators to track student academic progress.

- Offer guidance to students on academic policies, procedures, deadlines, and document handling.

- Support faculty with class rosters, grade entry, and use of academic systems.

Credit Transfer & Partnerships

- Evaluate student credit transfer requests in collaboration with academic departments.

- Update course articulation agreements with partner institutions every 2 years.

- Register new students into Omega and A1CE platforms.

Student ID Cards & Insurance Support

- Prepare and issue student ID cards for all enrolled students.

- Coordinate with the university’s insurance provider to enroll students in insurance plans.

- Provide assistance and support to students regarding their insurance coverage, claims, or any related concern.

- Serve as a liaison between students and the insurance company for resolving issues or clarifying benefits.

Other Responsibilities

- Perform additional registrar duties and administrative support as required.

- Attend meetings and support events or external university activities as needed.